When I used the term 'template', I meant a document that I myself had created from a blank page. (Meeting minutes from last month). I pulled the document up, renamed it for this month, deleted the blocks of text that were obsolete, changed the dates to the current month, and kept the page layout, topic headings, and so on.
And of course I wanted to change the footer so that along with 'page x of y' it also has the organization name and the date of the meeting. I followed the Help instructions. I entered and edited the footer text the way I wanted. Help says 'then click CLOSE'. And the footer disappeared from sight.
Different printer, different look. Word processors like Word are generally designed to produce documents to be printed. When Word displays a document in a print layout or page view, it uses the characteristics of the currently-selected printer to determine what the document will look like when printed.
Just a page break and the next page. But when I go back to try again, the footer is still there. It just doesn't show onscreen, and doesn't print. The odd thing is that when I created and printed the document last month, the footer behaved properly on the computer screen, and printed perfectly. But now it won't. The footer appears to be 'hidden'.
Any idea what's going on, and how to 'unhide' it? If this was my machine, I'd exit Word and find all the NORMAL.DOT files on the drive and delete them. Word will create a new clean one the next time it starts. All sorts of wierd things happen as this file collects 'cruft.' If you decide not to do this, just tell the forum so we know to keep it on the burner. Headers and Footers can change with sections.
It takes a little getting used to make it apply to all. If I was at page 10 section (something), then I changed the footer there, it may not show on page 1. To show the header and footer, I use the View Header Footer command. There are views other than PAGE LAYOUT in which the header and footer may not show. You get to learn about this.
There are ways to print without headers and footers. I can only imagine what settings I can dink with in Tools, Options, Print and other places. Best of luck finding it. In closing, sorry about the Template issue.
It's just a common way to talk about the DOcument Template files. You've written before about deleting 'normal.dot' so I figure that's worth a try. But get this: I went to the command line and used dir normal.dot/b/s to find out where normal.dot was located.
The echo says that it's in a different location from most of the.dot files. The location is c: documents and settings username Application Data Microsoft templates normal.dot Easy enough. Let's go get that file and kill it! But I cannot get to the file via the command line, because it doesn't accept spaces, so I go to the desktop, click on My Computer, and start down the elevator.
And hit a dead end. Under the documents and settings username folder, there is no folder named Application Data. I'm looking for any indication of hidden folders, a la the system folder in Win98, but I don't see anything.
There is no such folder as Application Data, and yet the command line echo insists that this is the location of normal.dot. So how the heck do I get there to delete it? Is there a way to force the command line to read spaces?
Somehow I managed to not find out about that. Normal.dot is gone. But howcome the folder doesn't show in the normal Windows box? But the problem remains. I realized something else. Last month's document, the one that worked, was done in WordPerfect. I translated it to Word so that one of the guys could read it on his computer.
But I don't see where that should change anything. The new document is saved in Word format by Word. The header/footer function should work. The footer is in there. Why doesn't it display and print?
Is this just a Microsoft 'feature' where footers aren't.supposed. to display? Get a copy of previous month document from your backup (or simply open previous month document again if you didn't overwrite it), and start over. When editing a document with an existing page heading/footing, just click on it to edit. And click on the body of the text to edit that when you're ready.
To create a heading/footing on a document that hasn't one, use View / Heading and Footing from the menu bar. This is an alternative to #2 also. When editing the heading or footing, the corresponding toolbar appears. This contains some useful functions. AFAIK it's the only way to clear the 'same as previous section' indication.
The toolbar closes with the button CLOSE, but it disappears automatically also when clicking in the body of the text (see #2). When #1 doesn't work, start with #3 (just for once). General advice: a. Don't overwrite previous month copy immediately. The document is small compared to your free disk space, or your disk is too small. Just keep a whole year, with the date in the filename (meetjan2004.doc.
Or meet20040113.doc, if you want to see them correctly sorted in Explorer). If something goes wrong while editing (such as disappearing headings on the screen) simply discard the document (close without saving) or save it temporarily with another name. Then reopen a correct version (the last one saved) and try your edits again. Any text added can be copied from the temporary copy, so generally little is lost.
When editing a long document, save a copy once in a while or use Words autosave-feature. Hope this helps. Uh, no change. But I may have worded my earlier question clumsily. I just meant to ask whether MS Word was intended not to show headers and footers in normal edit mode. When I go to print preview, they show OK.
I like the fact that in WordPerfect the footers show while I'm typing, which was what I was trying to accomplish in Word, but if they aren't supposed to do that in Word, then I'll chalk it up to experience. Sometimes I forget that when I am flaming against Microsoft, people reading my posts can't see that I'm smiling. I gotta be careful about sarcasm that is intended to be light, not heavy. 'MS Word was intended not to show headers and footers in normal edit mode. When I go to print preview, they show OK.'
I only see headers and footers in PAGE LAYOUT MODE. 'I gotta be careful about sarcasm that is intended to be light, not heavy. As was my response. Your question could ignite someone if I answered yes or no. So I dodged as best I could with 'I won't answer that!' Remember I help where I can with what I can, but since the Office and home is now over 50% on Open Office, I may find the day I can't answer Word questions.
I think this is a good thing.
I have a document which was created in Word and has 226 pages. When I send it to a client who is using a later version of Word, it looks totally different and has over 330 pages. How can I send the client the document without it changing? Also, they wanted a version, which looks nothing like the Word document. How can I get the Word document to look like the pdf?
Word documents were never intended to do what you’re doing. They were never meant to distribute documents to others for reading.
Your client is on the right track: that’s exactly what is for. In a nutshell: it’s all about the printer. Become a and go ad-free! Different printer, different look Word processors like Word are generally designed to produce documents to be printed. When Word displays a document in a print layout or page view, it uses the characteristics of the currently-selected printer to determine what the document will look like when printed. Printer characteristics vary a lot.
Default margins, paper size, and other differences in both capability and configuration can make a document appear very differently when viewed or printed on one system as compared to another. Different system, different look Another common difference is fonts, which are not the same across systems. If you create a document using one font that happens to be installed on your computer, and then view it on another system where the font is not present, things will look different. Word will substitute something “close” to the font you wanted.
Unfortunately, “close” is vague, and can be startlingly different from what you intended. The solution: PDF The PDF file format is specifically created to solve this problem. PDF, which stands for “Portable Document Format”, is designed to display exactly the same everywhere, even across different operating systems, no matter what your system or printer characteristics. Current versions of Microsoft Word and other word processors can save to PDF format directly. PDF creation acts like a printer — but a printer that’s the same everywhere. The interface used to save as PDF often looks very much like an interface you use to print the document.
The resulting PDF file can be viewed anywhere with a PDF reader and should look, and even print, exactly the same as your original PDF. What PDF is not PDF is not a format designed to be edited. Depending on the document, it can be, to some limited extent, but that’s not its purpose at all. Consider it a display-only format — not unlike the paper it’s intended to replace.
If you do need to exchange a document such that others can edit and make changes to it, Word’s “.doc” and “.docx” formats are what you need; just don’t expect the document to look the same everywhere. The bottom line Use the right tool for the job. When sharing finished documents with others, use PDF. Author the document so the PDF comes out the way you want it to, and then share that with your client. If you need to share editable documents in Word format, just realize they will not display or print exactly the same everywhere. It's sometimes hard to tell why Word thinks a document has changed even though you haven't done anything.
We'll provide a few clues. Every so often, the Windows Print Queue gets 'stuck'. Everything looks like it should print, but it won't. We'll clear that up.
When a PDF is printed, even though it may be standard sized pages, the printer may add margins. You can adjust this behavior when you print. Online document conversion services can be safe, or they can represent a real privacy risk. I'll look at the options. Footnotes & references PDF icon By Mimooh – Own work, CC BY-SA 3.0, Posted: May 18, 2018 in: Shortlink: TAGS:,. This issue is bigger than Ben Hur and yet so few people know about it. As Leo has stated, printer and fonts can change the look when the document is opened on another computer.
Problems due to printer characteristics are fairly easily fixed by setting the page setup on the target computer to be the same as that on the source computer. Fonts well just stick to the common fonts on the source computer for maximal compatibility. Other sources of major problems on target computers are ‘styles’, or lack of them, and ‘lists’.
It’s beyond the scope of this brief comment here to explain why but they are the source of many problems. It’s more noticeable in large documents because page numbers in cross references and table of contents are obviously wrong. On closer inspection you’ll start to notice that lists are not always correct, more noticeable with numbered lists, and that some styles are no longer correct. Word is not designed for handling large document collaboration, which includes sending clients reports. As Leo has suggested, create the PDF of your report and send that your client. If they want changes, have them communicate them back and you make the necessary changes and then PDF the revised report again. It’s the only way that you can be absolutely certain that your client sees what you intended.
I have a similar but bigger problem the thing is that i installed the same font on 2 different machines (both with same os and software) the font is gill sans condensed, but it looks different on each one the machines have exactly the same stuff and configuration i even checked the screen dpi, the font smothness, etc but had no luck, anyone had this problem before? They look way too different, as if it was another font, but if i open a flash document, it would warn you if the font wasn’t installed, but it doesn’t (so this means that the font is installed) it just displays different any clue? I have found that even the same letter fonts within word vary from installation to installation. If you want to establish a estandar in portable documents definetely use PDF but if you MUST MUST be able to see a word document exactly as it is seen in another computer (because you have put a lot of work already fixing it and its too long) what you can do is in the original computer where the the documents looks right, go to c:/windows/fonts then copy all fonts and paste them to a pendrive. Then go to the computer where the document is not been seen right and install all fonts anew.
It will say that some fonts are already installed, its ok if you do not install them and install everything else. This way you ensure that every font used in the original computer is also in the other one and no sustitue is being used. PS: I have tried this several times and is the only solution I have found for this problem so far. My problem is similar but it happens when the same printer is used and different pcs. We have several word docs that are the direction inserts for the products we make. They were all created with Word XP and all are formatted to fit to 2 pages.
We got 2 new Dell Optiplex pcs last year. We got 2 new Dell Vostro pcs in April. We upgraded to Word 2003 in June. There is no problem with the new pcs but on the old pcs, the direction inserts spread to more than 2 pages, a lot more. The pcs are networked and they are all accessing the same files. They all run Windows XP home edition.
When you print the insert from the old pc it is evident that the font looks a little bigger. Of course we could change the formatting but then, when printed from the new pcs the text would be too small. I am just in the process of having a website designed and when I view the website on my desktop it looks fine.
Everything is aligned, pictures and tables where they are suppose to be, but when I look at it on my office computer or home laptop, it looks a mess with the tables all distorted and pictures smaller and overlapping. The programmer is telling me there is nothing she can do about that.this seems strange considering I see everyone elses websites and they look consistent.
I’m thinking she doesn’t have the experience to do the website. I sent her a 22 page PowerPoint presentation to use for the web design layout, but I’m not sure of what software she is using to to convert the Powerpoint file to a website.
Does anyone have any suggestions? I’m really concerned about how unprofessional the site is going to look. I have installed MS 2007 home/studen on 2 computers in my home; a desktop and a laptop. The programs do not even have all the same fonts.
The laptop has some fonts that the desktop doesn’t have and visa versa. Both systems are running Vista and both were installed with the same disk.
I have also seen many occasions where the document comes through totally different. My daughter often does her homework of the laptop the send me the things she needs printed. We almost always have to revise to document before printing, due to changes in layout and fonts. It is very frustrating. I had a similar issue, one of our clients PC suddenly decided to go a bit weird and display all the Word docs they usually use differently to everyone else.
It also decided to screw up some of the Outlook fonts too, but not as bad as it screwed Word, which is odd. Solution in the end was to copy fonts over from a good PC and then for the hell of it go into regional settings, and then to the tab with roman, japanese etc on. From here tick the tickbox at the bottom to reapply language (and i was hoping font size and regularity too). Did a restart after both those things and worked a charm! Think I got a bit lucky but worth a try if you’ve tried nearly everything else 🙂. We recently converted to Microsoft Windows XP and Microsoft 2007 applications.
Subsequently, we received larger (24-inch) monitors. When using MS Word 2007, we made the dicovery that the on-screen view (and printed version) of a document page is not necessarily the same view (and printed version) that another user will see when viewing (or printing) the same page.
For example, my page 19 may be another’s page 22. My layout looks great on-screen (and printed); another user’s layout (page endings, etc.) is different and not what we want. What is the source of this problem? How do we fix this so that we can ensure that what we see is what others will see when we distribute our documents?
“I had a similar issue, one of our clients PC suddenly decided to go a bit weird and display all the Word docs they usually use differently to everyone else. It also decided to screw up some of the Outlook fonts too, but not as bad as it screwed Word, which is odd. Solution in the end was to copy fonts over from a good PC and then for the hell of it go into regional settings, and then to the tab with roman, japanese etc on. From here tick the tickbox at the bottom to reapply language (and i was hoping font size and regularity too).
Did a restart after both those things and worked a charm! Think I got a bit lucky but worth a try if you’ve tried nearly everything else 🙂 Posted by: Neil at June 7, 2010 2:06 PM” Just wanted to post my thanks for this, had a verry similar issue at working using a clients custom fonts, installed them to a few machines.
Same document, connected to same printers and same word settings, a number of extra pages would randomly been added to any documents using the fonts but revert back when moved to a good machine. Been searching for a week and done the same as above seems to have solved it!!!
If she is using the standard windows fonts, then install drivers for the printer that you have at church. Some printers may use a slight bit more space per line than others. A page that is full between the margins will then overflow on that printer. Installing the printer, even if you cannot print to it, will let your computer see how that printer will format the page. If she is using a font that is NOT one of the stock windows fonts, your computer will substitute one that you have.
Every font takes up a different amount of space on the page, even if claims to be the same size. This is a good reason to stick with the stock fonts, I think that there is a way to embed the fonts in the document but don’t know the exact method. If she will accept markups rather than having you change the Word file, she can output a PDF copy for you. Adobe Acrobat Reader (and others) will let you do markups on her PDF that she can then edit back into her copy of Word. Have a customer that creates pricebooks for JohnDeer Dealers in excel then converts with acrobat & uploads them to a website.
He got a virus forcing us to wipe and reload his PC. Reinstalled the same exact version of excel & everything else. But now when he opens his old excel files that he works in. The Fonts are tiny in some of his tables/cells.
He has called me over and over again. I have told him to try decreasing his resolution or increasing the percentage size of items. & to check if some auto size font feature in excel is checked or unchecked. I am at a loss what else to tell him.
I came across this website & The notion that maybe he used to have a special font that was lost in the wipe n reload. Is there a way to dissect one of his xls files to find out if they are calling for a font name we no longer have and it is being substituted for a different font by excel that is much smaller. Sending a Word (or any format document) doesn’t convert anything when it is send as an attachment.
The most common culprit, from my experience, is when the document uses fonts which the receiver(s) don’t have on their computer. In that case a different similar font is used. Using only fonts which come preinstalled on all Windows versions will solve many (but not all) of the incompatibility problems. Unfortunately, this won’t work on a different OS such as MacOS or Linux. The best solution is to convert the document to.pdf and it should work on all machines.
Another possible solution if this is a document that has to be read by several or many people is to consider (remember we are talking about a 300 page document) creating a eBook format. Then the reader has some control over the format, or they can leave it alone.
With a document this large, I would often load it onto a laptop, eReader, even a phone as the possibility of me being able to find the time to read it at one sitting without interruptions are very slim. This is not effective for all situations but I have found that when I am doing an intensive white paper, which might run into this many pages, the audience likes the ability to move it around to various device as they are reading. You can read PDF in a eReader, but by establishing it in LIT or ePub format then can comfortably read it on a phone, tablet, eReader, or laptop, as well as the main computer. Free programs like calibre will do the conversions for you, as well as be available to read it.
On my android phone and tablet I use Aldiko which reads ePub, also free, and as an added bonus you can use the Calibre as a content server to download to you phone or tablet. Before commenting please:. Read the article. Comments indicating you've not read the article will be removed. Comment on the article. New question?
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